If you’re managing a business with QuickBooks and need to transfer admin rights, it’s essential to understand how to change primary admin in QuickBooks Desktop. The primary admin in QuickBooks holds full control over the company file, user access, billing, and data sharing. Whether you’re handling a personnel change or business ownership transition, this guide covers everything you need to know.
Need quick help? Call 844-753-8012 or 855-749-2321 for expert support to change primary admin in QuickBooks Desktop without risking data loss.
What Is the Primary Admin in QuickBooks?
The primary admin in QuickBooks is the main user responsible for managing company data, account permissions, and Intuit billing. If you’re wondering about the difference between a company admin vs primary admin in QuickBooks, the primary admin holds the topmost level of authority and receives all Intuit account notifications.
If you’re unsure who the current admin is, or need to update the contact info, contact support at 844-753-8012 or 855-749-2321 for assistance.
Why You May Need to Change or Transfer Primary Admin in QuickBooks
Common reasons to change primary admin in QuickBooks Desktop include:
- Business ownership changes
- The current admin is leaving the company
- You need to update the primary admin email in QuickBooks Desktop
- Errors during account setup
- You need to transfer admin rights to your accountant or IT manager
For help with a business change request in QuickBooks Desktop, or to request to be the primary admin, call 844-753-8012 or 855-749-2321.
How to Change Primary Admin in QuickBooks Desktop
To begin the process of how to change the primary admin in QuickBooks Desktop, follow these steps:
Step 1: Log in as Current Admin
To change primary admin in QuickBooks Desktop, you must log in using the existing admin credentials. Only the current QuickBooks primary admin can reassign the role.
Step 2: Add a New Admin User
- Go to Company > Set Up Users and Passwords > Set Up Users
- Add a new user and assign them the appropriate permissions
Need help? Dial 844-753-8012 or 855-749-2321 to ensure proper role setup.
Step 3: Assign Primary Admin Role
After the new user logs in, the current admin can promote them:
- Return to Set Up Users
- Select the new user and click Make Admin
This completes the role reassignment and ensures you successfully change primary admin in QuickBooks Desktop.
How to Request to Be Primary Admin in QuickBooks Desktop
If the original admin has left the company or is unreachable, you can request to be primary admin in QuickBooks Desktop by submitting a form to Intuit:
- Fill out the Primary Admin Change Request form
- Provide photo ID and proof of business ownership
- Submit via Intuit’s online portal
Need help filing a primary admin change request QuickBooks Desktop? Call 844-753-8012 or 855-749-2321 for guided support.
Change Payroll Admin in QuickBooks Desktop
To change payroll admin in QuickBooks Desktop, follow similar steps. Navigate to Employees > My Payroll Service > Account/Billing Info and update the administrator email and name through your Intuit account.
You can also call 844-753-8012 or 855-749-2321 for expert help with how to change payroll admin in QuickBooks Desktop and make sure your payroll service continues without interruption.
How to Change Primary Admin in QuickBooks Online
If you’re using QuickBooks Online instead of Desktop, here’s how to change primary admin in QuickBooks Online:
- Sign in as the current primary admin
- Go to Settings > Manage Users
- Select the new user and choose Make Primary Admin
- Confirm and follow on-screen prompts
If you don’t have access, you can request to be primary admin in QuickBooks Online by submitting documentation to Intuit. For help, call 844-753-8012 or 855-749-2321.
How to Remove Primary Admin in QuickBooks Online
To remove primary admin in QuickBooks Online, you must first transfer the primary admin role in QuickBooks Online to another user. Once transferred, the previous admin can be deleted or downgraded.
Need assistance with this or a request to be the primary admin or contact? Get help at 844-753-8012 or 855-749-2321.
Final Thoughts
Whether you’re looking to change primary admin in QuickBooks Desktop, update contact information, or handle an ownership transition, making sure the primary admin QuickBooks role is properly transferred is crucial. It ensures uninterrupted access to subscriptions, data, and support.
If you’re unsure how to change primary admin in QuickBooks Desktop, need help with a business change request, or must request to be primary admin, don’t hesitate—call 844-753-8012 or 855-749-2321 today.
